DOT compliance refers to adhering to the standards set forth by each of several DOT areas. Any violation of these rules can result in serious consequences, and commercial trucking companies are regularly monitored to ensure that they stay in compliance.
Drivers know that the Department of Transportation issues DOT numbers that appear in various paperwork, indicating registration with the agency. DOT regulations govern just almost everything in the industry.
These rules apply to vehicles that are required by law to be registered with the U.S. Department of Transportation (USDOT) and receive a USDOT Number.
These can be generally defined as commercial vehicles but more specifically the DOT guidelines concern motor vehicles operating under one or more criteria:
These qualifications apply to cars used in interstate commerce. Some states require their interstate commercial motor vehicle registrants (those who operate across state lines) to obtain a USDOT Number. You can get more information on the FMCSA website.
To ensure that commercial truck drivers and carriers stay in compliance with DOT rules and regulations, the first step is to read the regulations themselves. You can learn a lot about the DOT rules by consulting the Frequently Asked Questions (FAQ) section of the FMCSCA website.
This page provides a useful list of frequently asked questions for drivers, allowing them to search under topics including driving laws, driver safety, vehicle registration, licensing and more Businesses should review two key areas of compliance:
The thing is, a DOT Consortium like us at Labworks USA could support you with the majority of the items on the checklist above.
This checklist covers the key aspects of DOT compliance but for a commercial fleet manager to be certain that all requirements are fully met, he or she must become familiar with DOT regulations and make appropriate changes to the organization’s policies and operations.
Regular reviews can help minimize the risks of non-compliance.
The U.S. Department of Transportation explains: “The U.S. DOT number serves as a unique identifier for companies when collecting and monitoring their safety information acquired during audits and inspections.”
If a vehicle is used for interstate commerce, it must meet certain requirements under federal law. Additionally, if a vehicle meets one or more of these conditions, it must be registered with the department of transportation.
This can be applied to either the gross vehicle rating (the maximum operating load, including weight) or the gross combination weight rating (such as the maximum operating weight of an articulated truck). Gross weight and net weight ratings are different. Gross Vehicle Weight refers to the total weight of the vehicle including its load. Gross Vehicle Weight Rating represents the maximum allowable weight of the vehicle. DOT registration is required if you're driving anything weighing more than 10,001 pounds.
A DOT compliance manager ensures that companies maintain compliance with the federal and state regulations required of them when operating fleets of vehicles. You're considered an expert in driver qualifications and manage the DOT drug and alcohol testing program. You keep records, maintain them, and update them based on record retention requirements; track vehicle mileage; and file IFTA returns for each quarter. Other duties include analyzing the data retrieved from software programs, making recommendations to the safety director, and improving safety and regulatory procedures. Responsibilities include helping to coordinate DOT driver permits and access confidential employee data pertaining to DOT matters. You also go to client sites to occasionally oversee route drivers and inspect their vehicles.
To qualify for a DOT compliance manager position, you need a high school diploma or GED, but a bachelor’s is usually preferred. Two to three years of experience working in a commercial vehicle or in the transportation industry is helpful.
You need to know DOT compliance laws well and understand vehicle maintenance. These are important skills for this job as well as analytical skills; sound judgment; professionalism; time management; and the ability to work as part of a team. This job requires a lot of computers, software, and electronic equipment use as well as travel to meetings, seminars, and customer locations.
It is always best to be updated with the latest DOT compliance policies. Getting a DOT Compliance officer should be a great consideration to add to your team since they will be your on and off-the-road experts as mentioned in the article above.
If you need further support on DOT compliance, feel free to reach out to us and we are here to support you at Labworks USA. Reach out to us today.Back to Blogs