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CLEARINGHOUSE

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Registration is open for the Drug and Alcohol Clearinghouse

Select Labworks as your C/TPA and we will manage this when it becomes live in January.
Be sure to select all of the functions for the C/TPA so we will be able to Report Violations, Report RTD (Return To Duty) Information, and Conduct Queries for your required annual query for each driver as well as limited and full queries for prospective employees. This will make managing the clearinghouse super simple. We will manage the entire thing for you and we will keep you updated every step of the way.

Links for detailed registration instructions:
Employers (including Owner Operators) 
https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Employer-Instructions

Drivers covered under an employer's consortium (random testing program) https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Driver-Instructions

Go to https://clearinghouse.fmcsa.dot.gov/ to register and select Labworks USA at your C/TPA.

Why link your Clearinghouse account and Portal account?
Any company with a USDOT number can have a FMCSA portal account. This account links all of your FMCSA resources. https://portal.fmcsa.dot.gov/login


Linking your Portal account will associate your Clearinghouse activity with your USDOT Number, which will enable DOT personnel to verify your Clearinghouse activity quickly and easily after January 6, 2020. Establishing this link today will help streamline interactions with DOT personnel down the road.


What is the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse?

The Clearinghouse is a secure online database that will give employers, FMCSA, State Driver Licensing Agencies, and State law enforcement personnel real-time information about CDL driver drug and alcohol program violations, thereby enhancing safety on our Nation’s roadways. An act of Congress directed the Secretary of Transportation to establish the Clearinghouse.

Every Company Must Purchase Queries from the FMCSA Directly

The FMCSA Clearinghouse will charge $1.25 for each full or partial query that is made by you or your designated C/TPA (Labworks USA) on your behalf. When we are all finally able to officially register (it simply states Fall of 2019 at the moment), every employer including owner operators will buy a maximum number of queries that they think will cover them for the year and you can select Labworks USA as your designated C/TPA. You will then forward the confirmation email from the FMCSA to customer.service@labworksusa.com. We will complete your registration in our system and send you confirmation along with various resources. Every company and owner operator must initially register with the FMCSA Clearinghouse (registration to open fall of 2019) and purchase a query package themselves. After this your designated C/TPA (Labworks USA) can make all queries and reports for you.

When must I use the Clearinghouse?

JANUARY 6, 2020:Authorized users will be required to complete the actions described in the Clearinghouse final rule. At this time, employers will be required to conduct both electronic queries and traditional manual inquiries with previous employers to meet the three-year time frame, required by FMCSA’s drug and alcohol use testing program, for checking CDL driver violation histories. Drivers may also view their own records for information recorded on or after January 6, 2020.

JANUARY 6, 2023: Once three years of violation data are stored in the Clearinghouse, employers are no longer required to also request information from the driver’s previous FMCSA-regulated employers under 391.23(e); an employer’s query of the Clearinghouse will satisfy that requirement.

How will I use the Clearinghouse?

EMPLOYERS
Report drug and alcohol violations and check that no current or prospective employee is prohibited from performing safety-sensitive functions, such as operating a CMV, due to a drug and alcohol program violation for which a driver has not successfully completed a Return-To-Duty (RTD) process.


CDL DRIVERS
View own record, provide consent to current or prospective employers to access details about any drug and alcohol program violations, and select a Substance Abuse Professional, if needed.

MEDICAL REVIEW OFFICERS
Report verified positive drug test results and test refusals.

SUBSTANCE ABUSE PROFESSIONALS
Report RTD initial assessment and eligibility status for RTD testing.

CONSORTIUM/THIRD-PARTY ADMINISTRATORS
On behalf of an employer, report drug and alcohol program violations and perform driver queries as required.

STATE DRIVER LICENSING AGENCIES
Query the Clearinghouse prior to completing licensing transactions.

FMCSA Portal Account holders Registration instructions.

Before you begin to register as an Employer in the Clearinghouse, please confirm that you have added the Clearinghouse role in your Portal profile.

 To do this, please follow these steps:

  • Login to the FMCSA portal->navigate to Account Management->My Profile->Portal Roles/USDOT#
  • Confirm the presence of / or add the “DACH Motor Carrier Admin” role from the available roles list to your Requested Roles
    • Note: you will need to add this role for each USDOT# in your Portal account.
  • Click Update Profile

 If you are the Portal Admin (Company Official), the role will be approved automatically. Return to the Clearinghouse to complete your registration.

 If you are NOT the Portal Admin (Company Official), you will need to wait for the role to be approved before you can continue your registration in the Clearinghouse. We recommend you reach out to your Portal Admin (Company Official) to approve the role. They must approve the role in Portal.

 Once you’ve completed the above steps, start the Clearinghouse Employer registration process and select “Yes, I have a FMCSA Portal Account” in Step 2 of the process

  • You will then be prompted to enter your Portal credentials.
  • After your Portal credentials are successfully verified, your Portal information will be brought into the registration process and will visible in your My Profile section after you’ve completed registration.

For more detailed instructions, please click on the following link for the registration job aid for employers. Employers