Registration is open for the Drug and Alcohol
Select Labworks as your C/TPA and we will manage this when it becomes live in January.
Be sure to select all of the functions for the C/TPA so we will be able to Report Violations, Report RTD (Return To Duty) Information, and Conduct Queries for your required annual query for each driver as well as limited and full queries for prospective employees. This will make managing the clearinghouse super simple. We will manage the entire thing for you and we will keep you updated every step of the way.
Links for detailed registration instructions:
Employers (including Owner Operators)
Why link your Clearinghouse account and Portal account?
Linking your Portal account will associate your
Clearinghouse activity with your USDOT Number, which will enable DOT personnel to verify your Clearinghouse activity quickly and easily after
January 6, 2020. Establishing this link today will help streamline interactions
with DOT personnel down the road.
What is the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse?
The Clearinghouse is a secure online database that will give employers, FMCSA, State Driver Licensing Agencies, and State law enforcement personnel real-time information about CDL driver drug and alcohol program violations, thereby enhancing safety on our Nation’s roadways. An act of Congress directed the Secretary of Transportation to establish the Clearinghouse.
Every Company Must Purchase Queries from the FMCSA Directly
FMCSA Clearinghouse will charge $1.25 for each full or partial query
that is made by you or your designated C/TPA (Labworks USA) on your
When we are all finally able to officially register (it simply states Fall of 2019 at the moment), every employer including owner operators will buy a maximum number of queries that they think will cover them for the year and you can select Labworks USA as your designated C/TPA. You will then forward the confirmation email from the FMCSA to firstname.lastname@example.org.
We will complete your registration in our system and send you confirmation along with various resources. Every
company and owner operator must initially register with the FMCSA
Clearinghouse (registration to open fall of 2019) and purchase a query
package themselves. After this your designated C/TPA (Labworks USA) can
make all queries and reports for you.
When must I use the Clearinghouse?
JANUARY 6, 2020:Authorized users will be required to complete the actions described in the Clearinghouse final rule. At this time, employers will be required to conduct both electronic queries and traditional manual inquiries with previous employers to meet the three-year time frame, required by FMCSA’s drug and alcohol use testing program, for checking CDL driver violation histories. Drivers may also view their own records for information recorded on or after January 6, 2020.
JANUARY 6, 2023: Once three years of violation data are stored in the Clearinghouse, employers are no longer required to also request information from the driver’s previous FMCSA-regulated employers under 391.23(e); an employer’s query of the Clearinghouse will satisfy that requirement.
How will I use the Clearinghouse?
Report drug and alcohol violations and check that no current or prospective employee is prohibited from performing safety-sensitive functions, such as operating a CMV, due to a drug and alcohol program violation for which a driver has not successfully completed a Return-To-Duty (RTD) process.
View own record, provide consent to current or prospective employers to access details about any drug and alcohol program violations, and select a Substance Abuse Professional, if needed.
MEDICAL REVIEW OFFICERS
Report verified positive drug test results and test refusals.
SUBSTANCE ABUSE PROFESSIONALS
Report RTD initial assessment and eligibility status for RTD testing.
On behalf of an employer, report drug and alcohol program violations and perform driver queries as required.
STATE DRIVER LICENSING AGENCIES
Query the Clearinghouse prior to completing licensing transactions.
FMCSA Portal Account holders Registration instructions.
Before you begin to register as
an Employer in the Clearinghouse, please confirm that you have added the
Clearinghouse role in your Portal profile.
To do this, please follow these
- Login to the FMCSA
portal->navigate to Account Management->My Profile->Portal
- Confirm the presence of
/ or add the “DACH Motor Carrier Admin” role from the available roles list
to your Requested Roles
- Note: you will need to
add this role for each USDOT# in your Portal account.
- Click Update Profile
If you are the Portal Admin
(Company Official), the role will be approved automatically. Return to the
Clearinghouse to complete your registration.
If you are NOT the Portal
Admin (Company Official), you will need to wait for the role to be approved
before you can continue your registration in the Clearinghouse. We recommend
you reach out to your Portal Admin (Company Official) to approve the role. They
must approve the role in Portal.
Once you’ve completed the above
steps, start the Clearinghouse Employer registration process and select “Yes, I
have a FMCSA Portal Account” in Step 2 of the process
- You will then be
prompted to enter your Portal credentials.
- After your Portal
credentials are successfully verified, your Portal information will be
brought into the registration process and will visible in your My Profile
section after you’ve completed registration.
For more detailed instructions,
please click on the following link for the registration job aid for employers. Employers